Meeting Minutes

MC-ICE Board of Trustees Meeting Agenda
February 22, 2007 9:30 AM - 3:00 PM
Comfort Inn & Executive Suites, Okemos MI

Welcome & Introductions - Tom Demmon

Attendees: Jeanne Mallak, Nancy Stupsker, Rita Bantom, David Thomas, Patti Jones, Tom Demmon, Darren Heartwell, Stephanie Hammond, Stephanie Toma, Kiersten Huff, Julia Roach, Maureen Johnson, Peg Pierce
Motion to approve Nov 29 Meeting Minutes by R. Bantom, seconded by N. Stupsker
Action Items updated
D. Heartwell to ask L. Phillips to add meeting minutes to website
February - Co-op Month Proclamation, R. Bantom will speak with Darrell Donakowski about adding "Internships" to the proclamation for next year

Strategic Plans - Tom Demmon

Two major goals:
1. Build membership
2. Develop program options

Detroit Regional Chamber - Patti Jones

March 15 Event
- put on by MC-ICE and NAWIL
- 8:00 a.m. - 12:00 p.m.
- free registration
- looking for more schools to represent at tables
- must be an MC-ICE to get a table, but the tables are free
- R. Bantom will work the MC-ICE table
- Event is open to anyone
- 26 people currently registered
- P. Jones will provide an update
Work Force Wire - electronic newsletter for Detroit Regional Chamber. We have contributed articles and information in the past. Please submit any information to P. Jones.

Treasurer Report - Nancy Stupsker

Nancy will investigate checks received before August 2006
Motion to approve by J. Mallak, seconded by P. Jones

Membership Update - Maureen Johnson

5 schools are currently inquiring about membership
3 are a result of the Internship 101 event e-mail
the "Become Involved" button on the website contains a link to old information
Maureen is seeking assistance with membership
"Each one - reach one" every member should try to recruit new members

Co-op Challenge

D. Thomas and L. Phillips will work together
Event will take place on Friday, August 3rd at Kettering University
Stephanie Hammond and Stephanie Toma from Quicken Loans are willing to assist with the Co-op Challenge
J. Mallak may work on publicity

Annual Meetings

MC-ICE 2007 Planning - Jeanne Mallak/Rick Kogelman
- Mi-ACE conference scheduled for the same date
- R. Bantom is awaiting confirmation from the Thursday afternoon speaker, if you have any ideas for a back-up, please contact Rita
- J. Mallak is seeking assistance with getting the brochures printed, 200 color copies are needed
- The goal is to have the materials ready for the Detroit Regional event on March 15th
MCEIA 2008 Planning - Peg Pierce
- Conference call with Jean Spahr, MCEIA President
- Kiersten Huff is interested in helping with this event
- Next step is to meet with the 3 potential hotels
- 100-150 people are expected to attend
- MCEIA wants to hold their board meeting at the chosen hotel on June 28th and 29th
- The dates for the conference are October 26, 27 and 28, 2008

Archival Project - David Thomas, Julia Roach

Information on the history of MC-ICE/MCCE
Will provide to L. Phillips when complete to post on the website
Quality, thorough work - looks very good!
What about an archivist position within MC-ICE?
Requirements for Archivist position:
- Collect information
- Put information in proper format for easy web uploading
Can this position be incorporated with Recording or Corresponding Secretary position?
Who will house hard copies of the information that has been submitted?
In the interim, please send any information to D. Thomas

Awards - Peg Pierece

Award information has been sent electronically and by paper mailings
3 awards - 1 for Carol Quandt Student Essay, 1 for Employer of the Year and 1 for the Don Hunt Service Award for Co-op Professionals
Will attempt to go paperless next year to save printing and postage costs
April 15th is submission deadline for all awards
Winning essay is available on website

Newsletter Editor

Craig Gunn will no longer be available to edit newsletter after the next issue
Put an advertisement in the next newsletter for a new newsletter editor

MCEIA update - Maureen Johnson

2007 Conference is November 4-7 in St. Louis, Missouri
$1500 awards for research are available to co-op professionals, please see www.mceia.org for more information
Accepting nominations for Employer and Educator of the Year, submission deadline is June 15th
They have started a STAR fund to honor people and fund educational and philanthropic opportunities for MCEIA, please direct any questions to:
W. Mark McCreary
starwmccrear@iupui.com
Phone: 317-278-7673
Bob Penkala received 2006 MCEIA Educator of the Year - Congratulations!!
Phil Lavender received the Don Hunt Award from MCEIA - Congratulations!!
MCEIA is accepting past documents for archival purposes, please send information to:
Joan Smothers
Joan.smothers@uni.edu
MCEIA Board Meeting will be March 1st & 2nd in St. Louis, MO
CEIA update - Bob Penkala
2007 CEIA Annual Conference
The 2007 CEIA Annual Conference is scheduled for March 25-27, 2007 in Dallas, TX. Register TODAY and plan to join us for another great conference more information at http://ceiainc.org/Conference/

CEIA National Academy of Work Integrated Learning (NAWIL)
Remember to check out the National Academy Sessions that are offered throughout the year in various locations of the country. We will be hosting our first one in Detroit with the Detroit Regional Chamber, Thursday, March 15, 2007, "Internships 101" at U of M Dearborn. Registration is at http://www.detroitchamber.com/centrals/events.asp?id=121&cID=1543 and it's free. Register today. More information about NAWIL can be found at http://ceiainc.org/training/activities.htm

CEIA Membership Renewal
There is till time to become a member or renew your 2007 CEIA Membership. You should have received your renewal in the mail during early January. If you have questions or need another renewal form you may contact me or here is the direct link to CEIA Membership http://ceiainc.org/membership/

Become Involved in CEIA:
Check out the CEIA Website and see how you can become involved: http://www.ceiainc.org/

MCJVF update - Bob Penkala

What is the financial obligation, commitment and return on our involvement with MCJVF?

Michigan Collegiate Virtual Job Fair (MCVJF) for Co-op and Internships:
I attended a meeting at Oakland University on January 9, 2007 to discuss the support of MC-ICE and member organizations in a Virtual Job Fair specifically for Co-op, Internships and Summer Jobs. After the meeting I made several calls attempting to locate a technical support person for this job fair with no success. I had a marketing support person set at Macomb Community College but without the technical support person we could not proceed with hosting this job fair. As a result of that I contacted Bob Thomas at OU and let him know we would not be doing a separate co-op and internship VJF this year. He said they would include this with the General Virtual Job Fair and would still like me to serve as the Co-op and Internship contact person on the MCVJF Committee and liaison with MC-ICE. I agreed. My role will be to promote the VJF to all co-op and internship contacts and encourage their participation. I am developing a plan to do this at the present time. The MCVJF will be held April 9 -20, 2007 with registration beginning 3/19/07. I need your support and the involvement of your institution and employers. You will be hearing from me soon . Please call me if you have questions.

MI Co-op History committee status - Bob Penkala

What should the status of the Michigan co-op history committee be?
Do they want to evolve into the archive committee?
What is the deliverable goal of this committee?
There was no support for their request for funds for refreshments at committee meetings. No other committee receives funding for refreshments at meetings

MC-ICE revised by-laws - Rita Bantom

Motion to approve by J. Mallak, seconded by M. Johnson

Motion to adjourn by T. Demmon, seconded by D. Heartwell

Future Meetings
MC-ICE Board of Trustees 2007 -April 18 & July 18 - Okemos
MC-ICE 2007 Annual - June 7 & 8 - Bay City
CEIA 2007 Annual - March 25-27 - Dallas, TX
MCEIA Board Meeting June 28 & 29 Detroit
MCEIA 2007 Annual November 4-7 - St. Louis, MO
MCEIA 2008 Annual - October - Detroit